Receipts → accounting, without the chaos
The right receipt. The right inbox. Every time.
Forward invoices, upload PDFs, or send from your phone. VendorPilot parses, routes, and documents each receipt to the correct accounting destination — with rules that learn as you work.
Built for clinic accounting teams, practice managers, and MSPs who support more than one books inbox.
Live preview
Medical Supply Co.
Confirm GL code for shipping
$412.00
An engine, not a folder
Capture tools stop at the photo. VendorPilot keeps going — through routing, delivery, and a trail your controller can stand behind.
Capture
Email forwarding, web upload, or SMS — everything lands in one structured inbox.
Understand
PDFs and bodies are read for vendor, amount, and dates, with confidence you can see.
Deliver
Rules send each receipt to the right accounting inbox — or ask when something is new.
One product, two natural fits
Whether you run a single practice or support a roster of clients, the same pipeline keeps every receipt accountable.
Practice & clinic teams
Simple on purpose
A dedicated forwarding address, clear destinations, and a “Today” view for what still needs a human. No training manual — just a flow that stays out of the way of patient care.
- ✓ Guided onboarding
- ✓ Shortcuts and gentle nudges, not command-line esoterica
MSPs & multi-clinic support
Many inboxes, one standard
Each client gets isolated tenant data, its own rules, and a clear audit trail. You standardize how receipts are handled without forcing every clinic into the same chart of accounts.
- ✓ Per-clinic routing and destinations
- ✓ Exports and logs that scale with review
Everything the engine needs
Not a grab-bag of features — a coherent system for getting invoices from chaos to the right books, with receipts to prove it.
Smart routing
Priority rules, user prompts when needed, and learning from the choices you make.
PDF that actually reads
Text extraction and parsing with confidence — re-run when a vendor format changes.
Destinations you own
Each accounting inbox is a first-class place receipts can be delivered.
Dashboards that tell the story
Volume, needs-attention, and where dollars flowed — for the current period.
Vendors & memory
Match recurring vendors and carry smart defaults forward.
Audit you can hand to a partner
See who did what, export CSVs, and keep controllers comfortable.
Up and running in three beats
No 40-slide training deck. Get value the same week you turn it on.
- 1
Connect your forwarding address and the places accounting expects mail.
- 2
Start sending or forwarding invoices — the inbox highlights what still needs you.
- 3
Tune rules once; let repeat vendors flow on their own the next time.
Why teams pick this shape
You already have a stack for the GL. What you don’t have is a single place for “all the half-parsed email and PDFs that never quite made it to the right person.” That is the gap VendorPilot is built to close — without replacing your accounting system.
The product promise is simple: if it matters for close, it should not depend on a single person remembering to forward a thread.
Ready to see your receipts in one accountable flow?
Sign in to your workspace, or talk to your administrator if your clinic is already on VendorPilot.